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Musings of a librarian, former archivist, musician, bibliophile, and tech-obsessed.

Entries in Practicum Students (4)


Finishing Up for the Semester

Over the last month, I've been focusing on crossing things off my work and professional to-do list. My two SLIS practicum students have finished their projects, including a new finding aid that was posted today, and over 300 metadata records for the School of Music audio recordings, to be used in a future digital collection.

I also participated in a interviewing process for the consortium's new Digital Projects Coordinator, who was just hired (she starts in March). Until then, as the upcoming head of the Digital Practices Committee, I will be making sure that we have completed all of our initiatives for before the June deadlines, and that we have all of the documentation in place for the Coordinator when she starts; while I won't start until January, I've been reviewing all of the documentation that I might need. We have our last meeting of the year tomorrow, and we'll be mainly focusing on project plans.

In addition to my normal volume of "let me get this in before you close for the holidays" photo digitization requests, I also digitized a small, alumnus photo album in-house. He didn't want to donate it, yet, but is allowing us to use the images for projects (I sent a Deed of Gift requesting copyright of the digitized images). This is one of several digitized alumni albums that will definitely be useful in the upcoming year for the university's 125th anniversary.

I also wrote a third, shorter article for our annual newsletter, featuring photos from our collections used in the CUA photo history book and a Veteran's Day presentation by an alumnus.

The piles on my desk are decreasing as I put away the books and printed reference publications that I have used over the last few months. I'm clearing away the post-it note reminders stuck to my computer monitor. While I still have next week, I feel like I have almost everything settled before I leave for break.


Wrapping up Music for the Semester

My two fabulous SLIS practicum students are done for the semester. They were continuting metadata work on the School of Music recordings that another SLIS practicum student started last spring. Together, the two students this semester completed metadata, minus subject headings (to save time and catalog more), for 359 audio reels. This is HUGE progress and a great start to this part of the collection! Whenever the class is offered again, I intend to acquire new students to add to the work of the previous three. This work is invaluable not only as volunteer labor, but with the metadata, I can finally start to approach some preservation grants that require existing metadata! Due to other projects of immediate importance I probably won't explore the grant route for a while, but I look forward to the possibility.


More Multi-tasking

I spent a large portion of the day training my practicum student. I started her on the acetate discs from the School of Music. We went over Dublin Core, Library of Congress subject headings, degredation signs of acetate discs, and re-housing. I sort of felt bad diving in so soon, especially because she had so many questions, and I hope I answered all of them. The first time I had to do that sort of thing, practically, I had already done it in class, and I've been around acetates from my grandparents' collection since I was a child. She asked a lot of good questions, and I hope I did a decent job explaining things today.

I also reviewed folder-level processing for photograph collections with my part-time assistant. I've been having her read Roe, and I have finally found a decent example of organization within the large collection I'm having her work on (after I spent so much time in the unprocessed sections last week). My next concern for this project is this: limited to an EAD finding aid, how do I accurately organize and describe digital folders of digital photos that have been taken by the day or week, without moving the photos around. I know the most effective way to do this would not use EAD, but Dspace, or another database system, but that is not an option--what has been established as a standard at the Archives is what will be used.

I have ordered supplies for several projects over the last two days, and will have to continue that tomorrow.

The rest of my day was spent trying to validate the A/V website pages. I'm having problems with and

tags that somehow appeared on some pages when I edited the pages in a WYSIWYG view. I don't know coding proficiently enough to write an entire page in code, but now I'm paying for my shortcuts. Or rather, I will continue to pay tomorrow...


Teaching Archivists

The School of Library and Information Science at CUA offers a class with a practicum experience in a local institution. I met with my first practicum student (of two students) today to discuss her project. She will be working on the School of Music audio recordings inventory (for at least two formats), will compile a departmental history, and will be learning how to spot deterioration, and how to perform basic preventative preservation.

I meet with my second practicum student tomorrow. She will be processing a photograph collection (Fred J. Maroon Photograph Collection, a CUA Alumni and famous photographer), learning processing rules, and photographic preservation, handling, and storage.