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Musings of a librarian, former archivist, musician, bibliophile, and tech-obsessed.

Entries in Policy (8)


Speaking of Adapting...

Adapting in an archive no only means doing something you didn't expect to be doing, but it means developing new standards for the archive to reflect current trends in technology and expectations.

My long to-do list has included "Policies: Camera in Reading Room" for about a year-and-a-half, and now that I have a little down time from big requests, while audio digital preservation is in development, and while I wait for ARSC: NOLA, I've decided to do a bit of research.

The former A/V archivist was so kind to save a short article by Diane Kaplan, "Digital Cameras in Reading Rooms," but, written in 2006, this was a bit out of date. I remembered reading "Capture and Release: Digital Cameras n the Reading Room" by OCLC and RLG a few months ago, so I re-read it. I also located the policies of several institutions including NARA, the National Archives of Australia (probably the most detailed), and several universities, for a comparison. These are all great resources as a start developing a policy for the CUA Archives, whether we decide pro- or against. Are there any solid policies I should view before proceeding?


I Revise and iPhoto

After a few discussions with archivists, the audio guidelines are complete at the Archives level. Next step-setting up meetings with the people in the library who will support the development of technology needed for this project.

The Archives just bought a new digital camera to take photos of exhibits, presentations, etc., so I spent some time with Library IT (computers are admin only privileges) who tried to get the software loaded on the virtual PC (it was PC-only) on my Mac to try and make things easier for my co-workers who aren't used to Macs.

After trying to get the virtual PC to recognize the camera, trying to get it the software to recognize the camera as an import location, trying to load the photos correctly (and many times of turning the camera on and off), he got it to work. We decided that the process will be much too confusing for anyone to easily learn (if I'm not around to load the photos), and decided iPhoto is a much better option. You plug in the camera, turn it on, iPhoto loads automatically, imports the photos where you want, and then you do whatever you want with them. Maybe these problems are Parallels-related, but if I've learned anything from working with Macs and PCs, it's that Macs do it better, and with fewer headaches!

I'm teaching the staff how to use iPhoto at next week's staff meeting.


Back to the Grind...

I'm back at work after a week of being snowbound! I'm trying to get back to all my researchers with requests, and trying to finish up this audio policy which I'm now calling "guidelines and procedures" because that seems a bit more accurate. The good news is that I'll have a lot of time to finish my projects today because Metro is doing what they do best--failing--and I might be stuck here a while after the work day is done. I just love DC.


Audio Progress

I made some progress (with the HUGE help of the Music Library Tech) today. He was able to re-wire the audio visual area for me, and hook up the reel to reel player again (it has not been hooked up since I received my new Mac). I can't wait to mess around with iLogic Express and the player next week.

The next step is getting an analog to digital converter and mixing board so I can have multiple media plugged in at once (the tech also recommended some of those for me)!

I was also able to finish the first draft of the audio preservation guidelines I'm writing and get some feedback on some edits.

I also heard back from the Library website manager and I have a test site for my audio visual webpage! We made some edits today so it should hopefully be online next week!

And in addition to all of this, I had some photo requests!

I'm just so glad that I made so much progress today because it's a short week--no work tomorrow on account of DC Snowpocolypse (part deux)!


Policy Pondering

I've hit another mental block with this audio policy. I know what best practice standards have been established for digital long-term storage. I know what will be best for the Archives.

I'm having problems justifying using hard drives other than: we already have them, we know how to use them so we won't have to re-train staff, they're becoming less expensive so we can order more, and they provide random access so we should be able to search for individual files.

I'm also having difficulties conceptualizing and writing about a long-term storage and preservation plan. When will we back-up? When should we migrate? How often will we evaluate the system? When will we add additional memory? Who will be involved? Should I get more people involved? When will Robin C. Pike hit her mental capacity?

Does anyone have a current policy for audio preservation at their archive/library/instituion? Are you allowed to share it (because I haven't found any posted online)? Can you send it to me? How many people are involved in audio archiving at your institution? Can anyone give me answers?

In related news, I am looking for a mentorship in audio archiving in the DC area, and have been (unsuccessfully) for a little while. If anyone wants to train me, please let me know.